Documents requirement for import customs declaration:
1) Signed Agency Agreement (POA) (for the new client)
Note: make sure to fill out the correct import account number, which must be registered in Canada Revenue Agency.
2) Registering in CBSA Assessment and Revenue Management (CARM) system and approving our broker delegation request in CARM
Carm account setup instruction
3) Enrolling program of Release Prior to Payment (RPP) in CARM
4) E-Manifest from shipping company showing Cargo Control Number or PAR number
(e.g. Advice Note, Ship Notice, Arrival Note, Cargo Control Document, Cadex Identifier or In Bond Note, etc)
Must show CBSA port of destination code & warehouse code, ETA date
5) Commercial Invoices, which must show the following details:
- Invoice # and date
- Vendor's full name, address & phone number
- Importer's full name, address & phone number
- Import commodity description in detail (including material used, HS code)
- Price Terms (e.g. FOB, C&F, CIF etc.)
- Price with currency for each item
(Price declared must be reasonable. Too low price would have more chances to trigger customs examination, which cause exam fee, penalty and bad record in customs. If CBSA requests further documents during examination, $100 admin fee for dealing with CBSA will be charged. AHL reserves the right to reject the entry to CBSA for any shipment with undervalued invoice.)
- Total amount with currency
- Quantity for each item
- Country of Origin for each item
Note:
*Same items with same price should be consolidated into one row. Otherwise, it will be counted as one item.
6) Packing List, which must show packing details for each item such as
package description, package quantity, gross/net weight, etc.
7) Copy of Bill of Lading or Airway Bill, which must show on board date.
8) Any mandatory import license/permit/certificate
9) Any mandatory certificate of origin